Onit Documentation

External Calendar Sync

by Michael Nadeau Updated on

At the system level, admins can control whether Unity users can sync their tasks and events with external calendar applications. By default, this is enabled for all customers.

Before Continuing

Review the following considerations before moving forward:

  • Disabling calendar syncing impacts all users who currently have tasks and/or events integrated with an external calendar application. This means that their external calendars will still show existing tasks and events but will not receive updates or new tasks moving forward.
  • You can revoke access to external calendars for specific users instead of disabling calendar syncing at the system level. For instructions, see Managing Access for Specific User Calendars.
  • If calendar syncing is disabled and later re-enabled, users will need to complete the calendar integration steps again to start seeing updates on their external calendars.

Enabling or Disabling Calendar Sync

1. Go to Settings > ELM > External Calendar Sync.

2. From the Preferences tab, click the Sync to Calendar toggle.

3. If you are disabling syncing, click Disable to confirm.

Managing Access for Specific User Calendars

Admins can view which users have synced tasks and events with their external calendars and revoke access as needed to control the external sharing of data.

1. Go to Settings > ELM > External Calendar Sync and switch to the Calendars tab.

The table displays one record per user who generated or synced a calendar link for at least one external calendar. If the same link was used for more than one calendar, the table displays only one record, which shows the date and time the sync was created and last refreshed.

2. Click Revoke Access in the Actions column to remove the sync between the user's Unity tasks and events and their calendars.

3. Click Revoke Access when prompted to confirm.

Once access is revoked, existing and future tasks and events will no longer display on the user's calendars. Alternatively, users can remove existing calendar integrations manually from their Unity user profiles. For more information, see Integrating Tasks and Events with Your Calendar Application.

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