To manage settings related to Budget Refresh requests for external budgets, go to Settings > Budget Refresh Settings. This menu is separated into the following sections:
Refresh Cycle
The default notification schedule is set to seven weekdays prior to the refresh due date for each available cadence (e.g., Annual, Quarterly, Monthly, etc.). Any changes made to the schedule or refresh due dates apply system-wide. We recommend making sure vendors and internal users are aware of any impacts before making updates.
To make a change to the notification schedule or refresh due dates, click the field to enter or select a new value. Make sure to click the checkmark to store your changes. Review the text on the right for additional guidance on each setting.
Renewal Configuration
The renewal option is helpful if your department frequently sends budget requests to a vendor for the same matter on a quarterly basis. This option must be configured at the system level by an admin.
From the Renewal Config section at the bottom of the Budget Settings page, review and update the following as needed:
- Renewal Due Date: The date by which vendors must submit proposals for the new quarterly budget.
- Renewal Processing Date: The date the next quarterly budget will be created automatically.
To have an external quarterly budget automatically renewed, open the budget record and click on the Auto Renew toggle located under Budget Attributes > General.
The budget request notification will be sent on the Renewal Processing Date set at the system level and will include the Renewal Due Date.