Unity eBilling provides legal operations software to streamline the way corporate legal departments manage their matters, track and interpret spend, and collaborate with law firms and other vendors. By combining e-billing, matter management, accruals automation, and advanced reporting into a single, comprehensive solution, we centralize the functions and data necessary to make informed decisions and manage your entire legal department more efficiently.
In this section, we'll take you step-by-step on how to get started with Unity, including accessing your account/working with your passwords, navigating the platform, customizing your user profile, and more.
Note: These User Guides will be updated as more features are added and revised. Check in frequently for more information.
Accessing and Maintaining Your Account
Activation and Password Setup
Once you're added to Unity eBilling, you'll receive an email that looks like this in your inbox. It will detail your login name and include a link to activate your account. The link is valid for three days.
Note: If you click an expired link or one thats already been used, you'll receive a prompt to request a new link.
Once you click on the Activate your account link, you’ll be taken to the Create your password page. Your email will automatically be filled in; you’ll just have to create and confirm a new password.
The password must contain:
- At least one lowercase letter
- At least one uppercase letter
- At least one number
- At least one special character
- At least 8 characters in total
Once you fill in your password (note that you can click the eye symbol in each field to view what you’ve entered), you can click Set my password.
Note: You also have the option to Sign in with Google or to use a Single Sign On (SSO) on this screen if your organization permits it.
You'll receive an email confirming your new account password and containing a link to go to Unity eBilling.
Click Go to Onit to access the login screen.
Forgot Password?
Forgot your password? To reset your Unity eBilling password, click the Forgot Password link on the sign-on screen.
The Forgot Your Password? screen will appear. Fill in your email address and click Reset Password to receive a password reset link in your inbox.
The email will contain a link to reset your password; this link expires 24 hours after it is generated for security reasons.
Once you click on Reset Password, you’ll be taken to the Create a new password screen. Fill in and confirm the new password. Note that you can click the eye symbol in each field to view what you’ve entered.
A reminder: The password must contain:
- At least one lowercase letter
- At least one uppercase letter
- At least one number
- At least one special character
- At least 8 characters in total
Click Save New Password to update the password.
If successful, you'll receive a Password set notification on the screen along with an email confirmation.
Logging in to your Account
Once you navigate to the Unity eBilling platform, you'll be directed to the login page. Fill out your Email and Password to log in to the platform.
Note that you can click on the eye symbol in the password field to show what you've typed in.
Note: You also have the option to Sign in with Google or to use a Single Sign On (SSO) on this screen if your organization permits it.
If the email and password are entered correctly, you'll go directly to the main screen.
Logging out of your Account
To log out of your account from within Unity eBilling, go to the User icon on the top right of the top navigation bar and click on Log Out.
From there, you'll go to the standard login page.
Changing Your Password
To change your password, go to the User icon on the top right of the navigation bar and click on Change Password.
The Change Password screen will appear. You’ll need to enter your old password and then fill in and confirm a new one. Note that you can click the eye symbol in each field to view what you’ve entered.
A reminder: The password must contain:
- At least one lowercase letter
- At least one uppercase letter
- At least one number
- At least one special character
- At least 8 characters in total
Click Save New Password to update the password or Cancel to back out.
If the password change is successful, you'll receive an email confirmation of the change.
When you go back to Unity, you'll also see a top banner confirming the password change.
Session timeout
Unity users who are inactive for longer than 30 minutes are automatically logged out for security reasons.
This message will appear before the session timeout; click Stay Signed In to remain on the platform or Log Out to log out.
If the session expires, you'll see a banner message stating Your session has expired due to inactivity. Please sign in again. You will have to sign in again to access the platform.
NOTE: If you have Single Sign-On (SSO), you will seamlessly re-authenticate once active.
Note: The 30-minute inactivity period is a default setting. This can be adjusted to between 5 minutes and 480 minutes (8 hours) depending on your organization's specific needs. To change this timeout length, an admin should contact us at [email protected].
Contacting Onit Support
For Unity assistance, click on the Contact Support link within the user profile.
You'll go to the Support Form page; fill out the needed information (Your Name, Your Email, Subject, and Description of the issue) and Attach (or drop) Files to your Case if necessary.
Click Next to send the information to Onit support. The team will follow up ASAP.
Managing Your User Profile
Click on My Profile to go to your User Profile.
The Profile page is divided into five tabs:
- Overview
- Pending Invoices
- Contact Affiliations
- Calendar Management
- Settings
We'll go through these tabs here.
Overview
The Overview tab details key profile information, including;
- Name (click on Add contact photo to add a photo to your contact information)
- Contract Attributes, including Full Name, Email, Phone, Title, Company, Location, URL, and Notes. Click on +add to add more information or the edit (pencil) icon to edit the existing information.
- An Activity Log outlining recent activity. Click View all to see the full activity log.
Pending Invoices
The Pending Invoices tab shows all pending invoices your profile. Use the search bar to search for different invoices; you can also use the drop-down menu to display the number of associated matters on the page.
The main page of the Pending Invoices tab will show the Invoice Number, Amount, Received Date, Subject, and Matter associated with the your profile. Use the up/down arrows next to each column to sort by that column. Click on the link in the Invoice Number section or the Matter section to go directly to that link.
Contact Affiliations
Associated matters are shown by default. Use the menu within Contact Affiliations to view which Matters, Vendors, Legal Entities, and Practice Areas the user is associated with (if applicable) along with any other important details. To open a corresponding record (e.g., matter, vendor, etc.), click on the hyperlinked name.
Calendar Management
Use the Calendar Management section to view calendar synchronizations with Apple Calendar, Google Calendar, Microsoft Outlook, or other calendar applications. Use the search bar to search for different tasks and events calendars; you can also use the drop-down menu to display the number of associated tasks and event calendars on the page. Use the up/down arrows next to each column to sort by that column.
The main screen will display a Shared by name, the Created at time, the Last sync at time, and the option to Revoke Access under Actions.
Settings
Under Settings, you'll be able to tweak some of the important contact settings. Click on the Edit (pencil) or +add buttons to edit or add:
- Single Sign On
- User Role
- User Team(s)
- Invoice Approval Authority
- Invoice Notifications
- Legal Entity
- Email Preference
- Default Template
- Time Zone (select from the drop-down menu or toggle to set automatically)
You can also see the Last Logged In, Forced Logout On, and Login Preference information.
