The Budget feature provides an efficient, collaborative way to submit requested budgets within Counsel Exchange. In this how-to guide, you’ll get a step-by-step overview of how to work with the Budget feature within Counsel Exchange.

1. When the budget is requested, the specified Vendor Billing Contact will receive an email (and all users will see the budget request in their Counsel Exchange account).
2. To submit the requested budgets, navigate to the Budgets section in Counsel Exchange's left-hand-side menu.

   

   1. You'll see the main Budgets screen appear.

      Matters for which budgets are requested will appear there. You'll see important information on this page, including the Budget/Matter name, Budget Type, Currency, Approved amount, Pending amount, Status, Requested Date, and date Last Modified. Click the up/down arrow to sort by each column. Use the search bar to search for a specific column. Use the Manage Filters and other drop-down columns, along with the Viewing drop-down menu, to customize exactly what you want to see on the screen.

      Use the top tab to switch between Active and Action Required budgets. Action Required budgets encompass those budgets that are Rejected and need edits or still in Draft. 

      

   2. Click the link under Budget/Matter to see the budget/matter details.

       Here, you'll see:

      • A Budget Summary, with key details including Matter name, Budget Type, Budget Detail Type, Currency, Matter Manager name, Client Notes, and Legal Entity
      • A Budget Snapshot, with Approved and Pending Amount details.
      • Any Additional Budget Fields, including Scope, Assumptions, and Risk

      For budgets in the Proposed, Rejected, and Draft statuses, you can adjust the Total Budget and Note in the Pending Submission field; for those in the draft statuses, you can also edit the Scope, Assumptions, and Risk. 

      

       

3. Submit the budget values to the client for review and approval using the "Submit All to Client" button.