Dear customer:
A new release will be deployed on Monday, 26th. With this new release, we will again provide more new features and improvements for EBilling.Space. Here’s a list of the highlights:
- Vendor Management: Flag preferred vendors and get them as favorites across EB.S
- Link invoices, credit and reimbursement notes to get a traceable history of all related billing actions
- Invoice stamp now contains Notes
- EB.S Release No. is shown on the login screen and in the left menu
- Information message for caps is now inline
- The Actionable Insights panel will not open automatically anymore
We hope you like the changes to our new version as much as we do.
-Your EBilling.Space team
Did You Know? Smart Invoice Converter provides Law Firms a simple and quick LEDES conversion of PDF and EU e-invoices and other formats. Need other information? Contact your Customer Success Manager!
Vendor Management: Flag preferred vendors
Law firms often specialize in certain areas of law or have high levels of expertise in certain types of projects. The Preferred Law Firm feature allows legal and operations teams to mark trusted law firms or individual lawyers as “preferred” within EBilling.Space. Preferred firms are visually highlighted during matter creation and management, helping users prioritize top-performing partners more efficiently.
Set up a Law Firm as preferred
Please do the following steps to set up a Law Firm as preferred:
1. Open the menu Sourcing > Law Firms> Law Firm Name > Settings
2. Scroll down to the section "Preferred Matter Type"
3. Select the Matter type/area of law the selected law firm is well trusted and preferred, e.g., Corporate / M&A. This field is mandatory.
4. If desired, select a certain location and lawyers. Both fields are not mandatory, so you can skip locations and select lawyers across all locations.
5. Click on "Add" and then on the "Save" button. The law firm is now set for this Matter type.
Working on Matters with preferred Law Firms
Open an existing Matter or create a new one from type "Corporate / M&A." Select a law firm. The preferred law firms are now at the top of the list and highlighted as favorites.
It also works with locations and lawyers, which are highlighted with a star icon.
This new feature reduces time spent searching, promotes consistent engagement with top-performing vendors, and supports better outcomes through more strategic firm selection.
Link invoices, credit and reimbursement notes
The new Invoice Link feature creates a clear, auditable connection between related invoices, credit notes, reimbursement notes, and rejected invoices. You can select an invoice, expand its details, and link it directly to associated credit notes or replacement invoices within the platform. This system-driven linking process ensures that billing relationships are maintained without manual entry or separate tracking tools.
Linking an invoice, credit or reimbursement note
To link an invoice, do the following
- Open Financials > Invoices
- Select an invoice and click on the ellipses in the Options column
3. Click "Link invoices." The following view opens:
4. In the field "Invoice Number," you can select the invoice you want to connect. The rejected and canceled invoices are prefiltered. You can select multiple invoices. To select an active invoice, please activate the related checkbox.
5. By clicking on "Submit," the invoices will be added to the view. To remove an invoice, click on the "X" button. Then, the invoices are no longer linked.
6. If you have selected and submitted, then close the view.
Link visualization
1. The linked invoices are shown in the invoices details:
2. You can click on an invoice and the following details view will open:
Further Improvements
Invoice stamp now contains Notes:
The invoice stamps can be extended by invoice Notes. Please speak with your CS manager if you would like to obtain this configuration.
The EB.S Release No. is now shown on login screen and in left menu bar.
The EB.S Release No. is now shown on login screen and in left menu bar. Privacy and Imprint were moved to this section, too.
Information message for caps
The Information message for caps is now inline: when a user selects caps as billing information in a Matter, a pop-up message is shown that must be confirmed to close, which is cumbersome.
So we changed this to an inline message:
Actionable Insights panel will not open automatically anymore
Since the Actionable Insights on the invoice list page were deployed, this panel on the right-hand side opens automatically. EB.S now provides a configuration to prevent this panel from opening. For this, please do the following:
- Open Settings > Details
- Scroll down to "Personal Application Setting"
3. Deactivate the "Open filter panel automatically" option and click Save. The panel will no longer open automatically.
Please note: If this configuration is already deactivated, you do not need to do anything.