Below is a list of the out-of-box invoice notifications (sorted by the action name). You can edit these notifications (e.g., change their name, subject, and body), disable them, or add new notifications if necessary.
- Invoice is Held: Sends an email indicating an invoice has been “held” because it failed validation.
- Invoice is ready for approval notification: This sends an email when a Participant becomes active (e.g., when it is their turn to approve an invoice). Participants are activated when an invoice enters the Phase they are assigned to.
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Notify Vendor Billing Contacts when EPD Applied to Invoice: This action sends an email to the vendor's billing contacts notifying them that an early payment discount was taken on an invoice.
- Notify Vendor Billing Contacts when Invoice Disputed: This sends an email to the vendor notifying them that the invoice was rejected. The vendor email is retrieved via Liquid from the invoice’s associated Record in Onit.
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Notify Vendor Billing Contacts when the new TVD tier is reached: This action emails the vendor's billing contacts to notify them that the total fee spent on this client has entered the next tier of the effective tiered volume discount (TVD) program.
- Psb_new_comment: This function sends an email whenever the client or the vendor adds a new comment to an invoice in BillingPoint.
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Comment Added Notification: This option emails the appropriate recipients when a client comments on an invoice within Onit.
Note: Each notification should be explicitly configured to go to the appropriate recipient. The out-of-the-box configuration does not ensure that the proper recipient has been set.
Note: By default, no notification is sent upon approval of an invoice. You can create this notification if necessary.