Use the Time Entries section to view and edit the various time entries put in by the legal team. 

With the icons on the right-hand side of the screen, you can:

• Automatically show essential filters like All of active matters, New time entries, My time entries to be accepted, Unanswered questions, or Archived line items

• Apply Saved Filters to the list of time entries

• Export the data (you can choose between CSV and Excel formats)

• Bring up the Advanced Filter (click on Reset Filter to reset the filter, Clear to clear your input, Save Filter to save the filter, and Filter to actually filter the data); click the lock to lock/unlock this screen

• Bring up the calculated Amounts analytics screen; click the lock to lock/unlock this screen

• Toggle between regular/expanded information on the main directory

The main Time Entries directory will show:

• An Icon representing the entry's status
• Details including Date, Entered, a link to the Matter, the Lawyer, and the Law Firm
• The Time Entry Duration / Amount, along with the Hourly Rate
• The Narrative, including Task Code, Activity Code, any text input, and Tax type; note that this is where a Previous reasons given for the rejection of the time entry link will appear
• An Options menu

The Options menu includes (note that these will change depending upon the status of the entry)

• Reject/Accept time entry. Note that the Reject option will bring up this screen; fill out a Reason for rejection and click Send to send in the rejection or Cancel to back out. Lawyers will be informed for the rejection, and the underlying reason will be viewable for any lawyer.

• Ask a Question about the entry. Note that the Question option will bring up this screen; fill out the Question text, note who the question will be visible to (Lawyer, Project Manager - law firm, or Lawyer and project manager - law firm) and click Send to send in the question or Cancel to back out.

• Add in a Note about the entry. Note that the Note option will bring up this screen; fill out the Question text, note who the question will be visible to (Visible for internal staff, Visible for law firm, or Visible for accounting) and click Add to send in the note or Cancel to back out.

• Adjust the time entry. Note that clicking on this option will bring up this screen; adjust the Hourly rate, Duration, and/or Cost, and mark if you want to Create an hourly rate rule for the lawyer in this matter.
  
  If you want to create the rule, you'll have to select the Consequence of non-compliance (Flag line item, Reject line item as non-billable, Notify project manager - inhouse, and Notify project manager - lawyers). Click Adjust to adjust the  or Cancel to back out.

• Submit / move to next stage. You'll see the Status and a link to any Previous Status Changes detailed in the Options section, as well.

Use the Expenses section to view and edit the various expenses put in by the legal team. 

With the icons on the right-hand side of the screen, you can:

• Automatically show essential filters like All of active matters, New expenses, My expenses to be accepted, Unanswered questions, or Archived line items

• Apply Saved Filters to the list of expenses

• Export the data (you can choose between CSV and Excel formats)

• Bring up the Advanced Filter (click on Reset Filter to reset the filter, Clear to clear your input, Save Filter to save the filter, and Filter to actually filter the data); click the lock to lock/unlock this screen

• Bring up the calculated Amounts analytics screen; click the lock to lock/unlock this screen.

• Toggle between regular/expanded information on the main directory

The main Expenses directory will show:

• Details including Created time, Matter link, Lawyer, and Law Firm
• The Amount
• The Expenses Information, including Task Code, Proceedings Expense type, Date, Description, and Tax type; this is also where you'll get a link to Previous reasons given for the rejection of the expense, if applicable
• An Options menu

The Options menu includes (note that these will change depending upon the status of the entry)

• Reject/Accept expense. Note that the Reject option will bring up this screen; fill out a Reason for rejection and click Send to send in the rejection or Cancel to back out. Lawyers will be informed for the rejection, and the underlying reason will be viewable for any lawyer.

• Ask a Question about the entry. Note that the Question option will bring up this screen; fill out the Question text, note who the question will be visible to (Lawyer, Project Manager - law firm, or Lawyer and project manager - law firm) and click Send to send in the question or Cancel to back out.

• Add in a Note about the expense. Note that the Note option will bring up this screen; fill out the Question text, note who the question will be visible to (Visible for internal staff, Visible for law firm, or Visible for accounting) and click Add to send in the note or Cancel to back out.

• Adjust the expense. If you click this option, the Adjust the expense screen will appear. You can adjust the Amount and mark if you want to Create billing rule for expense type in the matter. If you choose this option, you'll have to pick out the Consequence of non-compliance (non-billable expense exceeded cost, Block exceeding cost expense, Alert me about exceeded expense cost, or Alert about exceeded expense cost)
  
  Click Adjust to adjust or Cancel to back out.

• Archive the expense. You'll see the Status and a link to any Previous Status Changes detailed in the Options section, as well.

Use the Invoices/credit notes/reimbursement notes section to see details on invoices, credit notes, and reimbursement notes

With the icons on the right-hand side of the screen, you can:

• View the Insights panel. On this panel, you can explore the Paginated invoices insights; these include graphs on Invoice by TK Classifications, Invoice by Spend Categories, and Invoice by Spend Tasks. You can choose between Time Entries and Expenses graphs. Click the bullseye icon in the upper right-hand corner to bring each filter up in a separate screen. Click the lock to lock/unlock this screen.

• Automatically show essential filters like All invoices, My invoices, My actions, Unanswered questions, Includes notes, and Includes internal details

• Export the data (you can choose between CSV and Excel formats)

• Bring up the Advanced Filter (click on Clear to clear your input, Save Filter to save the filter, and Filter to actually filter the data); click the lock to lock/unlock this screen.

• Bring up the calculated Amounts analytics screen; click the lock to lock/unlock this screen. Clicking on View Advanced Details will bring you to the Insights tab.

The main Invoices/credit notes/reimbursements directory will show:

• ID
• Submission Date
• Matter(s)
• Law Firm
• Source
• Amount, along with a red or green status (note that a ! icon next to this status will alert that there are differences between the amounts actually submitted and the amounts previously submitted with WIP information)
• The Amount
• The Status, with a four-part status bar showing the progress of each entry
• An Options bar. Here, you can Reject or Release the invoice or mark it as Paid. Note that releasing or marking an invoice as paid is internal information you do not have to send to your lawyers.
  
  Note that you can click the Up/Down arrow next to any column to sort by that column.

• Click the three-dots menu under Options to bring up expanded options, including Edit, Download, Ask a Question, Export, Error details, and Note. Note that Error details will only show up with errors.

Edit will bring up the Edit invoice screen; you can adjust the ID no. and the Internal Details. Hit Send to send in or Cancel to back out.

Download will download the invoice / credit note / reimbursement as a PDF.

Clicking on Ask a question will bring up this screen. Fill out the Question text, note who the question will be visible to (Lawyer, Project Manager - law firm, or Lawyer and project manager - law firm) and click Send to send in the question or Cancel to back out.

Export will bring up a preview of the entry; you can choose to save it as a PDF or CXML

Clicking on Error Details (if this option is available) will bring up the Invoice validation - Errors screen. Here, you'll be able to see the Violations - detailing Date, Category/Narrative, Lawyer, Duration, Hourly rate, Tax (tax percentage), Amount, and Status.

Clicking on Note will bring up this screen; fill out the Note text, note who the question will be visible to (Visible for internal staff, Visible for law firm, or Visible for accounting) and click Add to send in the note or Cancel to back out.

• Finally, clicking on the Down arrow on the far right-hand side of the screen will bring up expanded information on each entry. When this is clicked, you'll see more information including Next Amount, Tax, Invoice Total, full Law firm and recipient addresses, creation date, Vendor ID, PO number, and invoice number.

Use the Record invoice section to create invoices. Note that fields marked with an asterisk (*) are mandatory.

Here, you'll have to fill in:

• The Law Firm (mandatory)
• The Location (drop-down menu)
• The IBAN/Account number (mandatory)
• The BIC/SWIFT number (mandatory)
• The VAT ID (mandatory)
• The Tax number (if not a German tax number)
• The Street number (mandatory)
• Any Address addition
• The P.O. box
• The Bank (mandatory)
• The ZIP code (mandatory)
• The City (mandatory)
• The State or Region
• The Country (mandatory, drop-down menu)
• The PO number
• The Matters (mandatory); use the check box to mark off if you want to Include all subordinated matters or Only matters with cost
• The Recipient name
• The Recipient Street number (mandatory)
• The Recipient Street Address addition
• The Recipient P.O. Box
• The Recipient ZIP code (mandatory)
• The Recipient City (mandatory)
• The Recipient State or region
• The Recipient Country (mandatory)
• The Recipient VAT ID
• The Invoice Period from and to (mandatory)
• The Invoice number (mandatory)
• The Invoice date (mandatory)
• The ID number
• The Date of Receipt
• Any Internal details
• The Currency (mandatory, drop-down menu)
• Fee, Fee (tax-free), Expenses, and Expenses (tax-free); note that you'll see the Recorded amounts of all these options next to their entry fields, along with eBilling.Space net amount, Net amount, Recorded tax, eBilling.Space total, and Invoice total.
• Tax and Currency (drop-down menu, mandatory)
• Invoice Description

You can also Upload invoice as PDF.

Additionally, checking off the Change workflow settings option will allow you to customize the Invoice status after recording (Don't change, Released, Approved, or Paid), Invoice Transfer (Allow transfer or Don't allow transfer) and Notifications (Send notifications or Don't send notifications).

Click Save to record your invoice.

Use the Record credit note section to create credit notes. Note that fields marked with an asterisk (*) are mandatory.

Here, you'll have to fill in:

• The Law Firm (mandatory)
• The Location (drop-down menu)
• The IBAN/Account number (mandatory)
• The BIC/SWIFT number (mandatory)
• The VAT ID (mandatory)
• The Tax number (if not a German tax number)
• The Street number (mandatory)
• Any Address addition
• The P.O. box
• The Bank (mandatory)
• The ZIP code (mandatory)
• The City (mandatory)
• The State or Region
• The Country (mandatory, drop-down menu)
• The PO number
• The Matters (mandatory); use the check box to mark off if you want to Include all subordinated matters or Only matters with cost
• The Recipient
• The Recipient Street number (mandatory)
• The Recipient Street Address addition
• The Recipient P.O. Box
• The Recipient ZIP code (mandatory)
• The Recipient City (mandatory)
• The Recipient State or region
• The Recipient Country (mandatory)
• The Recipient VAT ID
• The Credit note number (mandatory)
• The Credit note date (mandatory)
• The Date of receipt
• The Currency (mandatory, drop-down menu)
• The Amount (mandatory)
• The Tax
• Credit note Description

You can also Upload the credit note as PDF.

Additionally, checking off the Change workflow settings option will allow you to customize the Invoice status after recording (Don't change, Released, Approved, or Paid), Invoice Transfer (Allow transfer or Don't allow transfer) and Notifications (Send notifications or Don't send notifications).

Click Save to record your credit note.

The Legal Analytics section allows you to view powerful graphs and charts from your eBilling.Space data.

Use the Filter to search for the chart you want to display. You can filter by:

• Time period (drop-down menu)
• Lawyers
• Matter type (drop-down menu)
• Department (drop-down menu)
• Post qualification experience
• Position
• Matters (use the check box to indicate if you want to Include all subordinated matters)
• Law firms

Click on Advanced filter settings to open up more filter settings, including:

• Task (click / shift-click to select)
• Task Codes (click / shift-click to select)
• Workflow status (drop-down menu)
• Show (drop-down menu)
• Jurisdiction (click / shift-click to select)
• Cost center

Click Reset to reset the data, Clear to clear your input, and Filter to filter the data.

On the upper right-hand corner, you can Save your favorite filters (Star icon) and access Saved filters.

Once you click on Save Filter, you'll have to provide a Name, Description, and use the check box if you want to mark them Favorite and/or Default. Click Save to save or Cancel to back out.

As soon as you choose your Filter, you'll see the various charts and graphs of of the information requested. Each one is interactive in different ways; click within the data to explore more information. You can also click on the left-hand side menu to Export in different formats.

Charts include:

• Spend by Matter
• Spend by Law Firm
• Spend by Matter Type
• Spend by Task
• Spend by Classification (General)
• Spend by Classification (by Law Firm)
• Spend Heatmap