Budget: Set at the VATM level, dictates the type of budget, budget details, and calendar type. No value is set at this level but budget detail values are summed up to this level.

Budget Details: Child to the Budget, the Budget Detail holds the actual information about the given budget and spend amounts in a given timeframe. The number of Budget Detail children that are created is directly related to the Type of Budget being created. For example, a LOM Vendor Budget will have 1 Budget Detail per Vendor, with a time period of “LOM” - an Annual Matter Budget will have 1 Budget Detail per year created for it. Actual data entry for Budget amounts/dates will be done at this level, as well as all “invoice level” spend calculations.

Budget Forecast: An annual option where companies can choose whether to have a scheduled time when all open matters subject to budget collection will be automatically pushed to vendors to provide an update for the future year’s budget amount.

Budget Reforecast: An option where a company can choose to automatically request vendors to update their previously supplied budget amounts. Can be set at different time intervals based on the desire of the matter owners.

Cadence: the repeated frequency with which activities will occur

Submission Window: the number of weekdays where vendors will have the ability to provide budget details

1. During the Vendor Assignment to Matter process, the user can choose to immediately request the vendor to provide a budget on the matter using the “Save and Create Budget” button.
2. On the Budget Setup Wizard, the user will be able to specify the budget requirements and will see the Budget Detail Periods that will be requested from the vendor.
   1. Budget Type (Life of Matter, Annual, Period, or Monthly)
   2. Budget Calendar (Fiscal or Standard Calendar)
   3. Budget Detail Type (Fee & Expense Budget Values or Total Budget)
   4. Forecast Request Cadence (this setting will default to the Corporation default set in the Budget Settings but can be edited for the specific budget)
   5. Reforecast Request Cadence (this setting will default to the Corporation default set in the Budget Settings but can be edited for the specific budget)
3. Once the budget request is sent to the vendor the Budget tab will appear on the VATM. Navigating into the record will show the details of the budget requested.

If the budget is not requested directly from the Vendor Assignment to Matter form, it can be requested later using the “Add Budget” button on the right side of a VATM record.

1. The vendor will receive an email notification to alert them that the client has requested a budget.
2. Matters where budgets are requested will appear on the new Budgets tab within BillingPoint.
   1. The Budgets tab is both searchable and sortable.
3. Budgets will have a submission window displayed at the top of the budget submission page.
4. Vendors have the ability to bulk submit budget values across matters.
   1. The user can download the budget template and then upload the budget values for bulk submission.
   2. The uploaded template will be checked for valid data and formatting; if the file is invalid the user will receive a list of errors.
   3. Valid budget templates will be uploaded and the budget values can be reviewed before submitting.
   4. Budgets left blank in the template will not be processed.
5. Vendors have the ability to manually submit budget values for a single matter at a time directly within BillingPoint.

1. The client user will receive a notification that there is a budget pending their approval.
2. The Budget record will be updated to include the totals of the Budget Detail values submitted.
3. The user can bulk approve all Budget Details on the matter, or drill into individual Budget Details to review further and Approve or Reject.
4. Rejected budgets will be sent back to the vendor for editing/resubmission.
   1. The vendor will receive a rejection notification.
   2. The submission window will restart and be displayed at the top of the budget submission page.

• As mentioned previously, the Forecast Request Cadence will default to the Corporation default set in the Budget Settings but can be edited for the specific budget during the VATM budget setup.
• The Forecast process is automated by the system, based on the timing set in the Budget Settings.
• If a budget is set for annual automatic forecast, when the date defined in settings occurs, the budget periods for the next year will be requested from the vendor.
• The vendor will receive a notification of the new budgets that have been requested.
• Budgets will have a submission window displayed at the top of the budget submission page.
• Forecast budgets can be submitted via the same bulk spreadsheet upload or manual submission covered above.
• Forecast budget submissions will be routed through the approval workflow.
• If a budget is opted out of automated forecasting, client users will have the ability to manually request a forecast.
• If a historical year budget is entered it is automatically opted out of the automated forecast process until a budget exists for the current year.

• As mentioned previously, the Reforecast Request Cadence will default to the Corporation default set in the Budget Settings but can be edited for the specific budget during the VATM budget setup.
• The Reforecast process is automated by the system, based on the timing set in the Budget Settings. Timing is setup for each Reforecast cadence type (annual, period, & monthly).
• If a budget is set for automatic forecast, when the date defined in settings occurs for the selected cadence, any unbilled, current and future budget periods will be requested for the vendor to reforecast.
• The vendor will receive a notification of the reforecast request.
• Budgets will have a submission window displayed at the top of the budget submission page.
• The vendor will have the option to submit “no changes” to their previous budget values; if no changes are submitted the budgets will be automatically returned to their previous state prior to reforecasting.
• Any budget value that is changed during the reforecast process will be re-routed through the approval workflow.
• Reforecast budgets can be submitted via the same bulk spreadsheet upload or manual submission covered above.
• Manual Reforecast requests are also available.

• If vendor fails to submit a budget value within the submission window, the client user is given an opportunity to provide a value on the vendors’ behalf.
• Invoices are associated to a budget upon their submission; the client can choose to implement billing rules related to the budget to apply errors or warnings to invoices.
• Budget Audit Histories are captured in both ELM & BillingPoint.